ISO 15489-2 PDF

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ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.

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A new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience.

Metadata for records and its criticality 15489–2 stressed, and approaches to its design and management in line with existing advice in ISO [iv] are embedded throughout the document, in support of all aspects of making and managing records.

This decision was taken in part to ensure that it would not be perceived as 1548-2 having relevance to recordkeeping professionals working in particular contexts — records managers, archivists or other — helping us to reach our continuum-thinking aspirations for the document.

It describes the core work that supports the creation and management of records to meet compliance, business and societal requirements, and explains how to deal effectively and accountably with changes to these, over time.

However, for recordkeepers as a profession, it is crunch time. Where does recordkeeping fit into this picture? This was the central standard in a suite of products on recordkeeping that had grown up in its wake since the issue of ISO In some countries, the transition to digital business is still in early stages, and in these cases, reassurance must be given that while the new Standard is digital in mindset, it is still entirely applicable in paper based or hybrid environments.

As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment. Machine learning, artificial intelligence are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations.

We intentionally avoided certain things in the revised Standard, in order to best achieve some of the goals we set for ourselves at the start. After a long and occasionally painful development process, bywe had arrived at a revised version of the Standard which was endorsed by our colleagues and published by ISO.

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You are commenting using your WordPress. What form will the recordkeeping professional of the future take?

ISO 15489. Records management standard updated

Ubiquitous computing power and nearly unlimited storage capacity are available to everyone. Clear and ixo explanation of what we have done in reviewing the core standard for recordkeeping. It had been formally adopted by over 50 nations and translated into 15 languages.

Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message has often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them.

Indeed in this journal inmy Recordkeeping Roundtable colleagues and I made the case that our professional methods are not coping with the scale and complexity of contemporary recordkeeping challenges and that we are in danger of losing sight of what distinguishes our work from that of other kindred professionals [ii]. It had been twelve years since the issue of the first edition.

Often throughout the development process, we stopped to remind ourselves to think of records as data, whether structured to non-structured, along with their contextualising metadata, which also serves as a management tool over time.

Expectations for information security and privacy were also becoming increasingly significant to stakeholders — both within and outside of organizational boundaries.

Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, now and in the long term, we will simply slide into irrelevance.

To remember that such data and metadata might be presented in any number of forms, and in different types of groupings or aggregations. We decided that rather than additionally specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v].

Hi Cassie, great article! Leave a Reply Cancel reply Enter your comment here The revised Standard places a strong emphasis on appraisal as the most important tool to achieve appropriate and effective recordkeeping. In this world, the analytical skills of understanding context and deciding how we want to create records in the first place, or how we make decisions about their management at critical points such as systems migrations, are vital.

In other countries, our use of the term appraisal requires additional explanation and selling of the benefits of the kind of work we describe. We saw that information and records were no longer necessarily constrained by organizational, geographic or physical limits — that new models for business were extending responsibilities for records beyond traditional organizational and jurisdictional boundaries. Skip to content Cassie Findlay.

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People and things are connected to the internet and to each 154889-2 all the time. Fill in your details below or click an icon to log in: Participatory cultures, trust technologies and decentralisation: Decentralised protocols and technologies are introducing trust models based on computation, removing the need for iiso who authenticate transactions between parties.

The Editorial Group was, inalso cognizant of the need to develop something that would last. As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas izo present, and concerns about leaving behind some of our old methods can be challenging.

What we need is to make more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to offer value to our employers and communities through our work of iwo changing recordkeeping needs. Thank you for this! Several of us in the Editorial Group also argued strongly for a records continuum-inspired standard, in which the keeping of records is a continuous activity for a variety of reasons and with a variety of users than should be considered outside of constraints of time, place and custody.

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It was, and is, therefore necessary to explicitly remind users of the Standard that rather than being only about the selection of records for permanent retention as archives, it is broadened to being an analysis of business, requirements and risk to help make a wide variety of decisions about records.

We thought that if the previous time lapse between editions was anything to go by, this new version could potentially remain in place up to the year This kind of strategic, proactive approach is particularly valuable for prioritizing work on the design of systems and services where there are recordkeeping needs, and to dealing with the volume and complexity of digital records.

In that time, a few uso to do this revision had been mounted, only to collapse, perhaps under the weight of expectations. This was a sobering thought, given the exponential rate of technological innovation that we are currently experiencing. In my own career, ISO and its Australian parent, AShad provided the foundation for almost everything I did as a recordkeeping adviser, trainer and policy maker.